Top Tricks and Shortcuts in Microsoft Word You Might Not Know About

Top Tricks and Shortcuts in Microsoft Word

Microsoft’s Word Processor is one of, if not THE most used word processors in the world, so it stands to reason that there are no more secrets or useful functions that are still unknown to the majority. However, if the full range of your Microsoft Word knowledge is limited to clicking buttons and pressing CTRL + S, Z, Y, I, or B, you might find the following tricks and shortcuts incredibly useful:

You Can Double Click and Drag for Copy and Pasting

It’s true that using Control C and Control V to copy and paste is much faster than using the mouse to click the buttons, but there are individuals who feel much more comfortable using the mouse to do everything. In which case, a good compromise would be to double click in order to highlight any word you want to move and then simply drag the highlighted word to its intended destination.

Double Underline

Everybody knows that Control B makes text bold while Control U underlines it. But what if you need something more forceful? Simply press Control Shift D and you’ll have a highlighted word get a double underline. That’s certainly enough to stress an important point even further.

Make All Text Uniform

In this day and age of copying and pasting text from everywhere, the problem has to do with conformity. When you cut and paste text from all over the web, chances are you’ll end up having a document with font choices that are all over the place, and it can be a nightmare trying to highlight paragraphs and sentences one by one in order to change their text manually. You don’t need to go through all that hassle. Just highlight the text that needs to conform to the rest; then press Control and Spacebar.

Selecting Words, Sentences, and Paragraphs with the Mouse

Trying to drag your mouse all over the place just to select different lengths of text is tedious when you can instead just use these: double-click a word to highlight the word, control click to highlight a sentence, and triple-click to select an entire paragraph. 

Repeat Most Recent Command

If you need to repeat a command multiple times over and over, you don’t have to actually do the same keystrokes ad infinitum. Simply press F4 and Microsoft Word will repeat the last command you did. Pressing F4 a hundred times will be so much easier and faster than pressing Control + V a hundred times.

Return to the Last Edit Point

If you’re copying blocks of text from one part of a document to another, scrolling up and down the page can be a waste of time when you can simply press Shift – F5 in order to return to the last edit point.

Copy Formatting Real Fast

You can copy text really easy with Control + C, but what if the only thing you want to copy is the formatting? You’ll waste time manually checking one block of text’s font, size, and color and then applying it to another set of text. You can instead highlight the text whose formatting you want to copy, press Control Shift C, and then use Control Shift V on a selected text to apply the formatting you’ve just copied. 

Vertical Text Selection

Dragging the mouse to highlight a text is convenient, but what if you only want to highlight all the first words in a block of text? You can do so by pressing ALT then dragging the mouse vertically in order to make a vertical text selection.

Find and Replace

If you want to find specific sentences or words, you can press Control F to open the find tab, but if you want to find and replace, use control H. Additional tip: the search field in the find tab accepts formatting so if you only want to find all the boldface mentions of a word, type the word in, highlight it, then press control B. The same applies to replacing text – format the text you put in the “Replace With” field and then press okay.

Parallel Installs of Different Office Versions

Are you resistant to change? Or perhaps the different ways of doing things in the newer iterations of Office will disrupt your normal workflow so you just forego upgrading? Fear not. Microsoft Office supports parallel installs so you can retain the Microsoft Word that you’re used to, and install the newer version so you can practice it during your free time – until you grow accustomed to it enough that you can let go of the old Word.

This is also made easier by the fact that Microsoft releases office compatibility packs that give old Word versions support for newer file formats so that you won’t have any file format compatibility issues when shifting work between the two versions.

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Monday, April 25, 2016